Board Meeting 8-8-2017

Merifield Acres Landowners’ Association

August 8, 2017

Board of Directors’ Meeting Minutes

These minutes have not yet been approved by the board.

  1. Our Board meetings are not an open forum, and only Board business is to be discussed.
  2. Any resident issues with other residents should not be discussed at Board meetings unless there is a specific covenant or by-law violation reported that needs to be discussed.  Violators of this rule may be ruled out of order.
  3. Repetitious complaints that have been previously addressed by the Board may be ruled out of order.
  4. Personal attacks on other residents will be ruled out of order.
  5. The proper procedure is to make a motion first, then open for discussion.
  6. The only time motions can be made is during old business and new business.
  7. In order to maintain control in our meetings, we need to cut down the cross talk and speaking out of turn.

The meeting was Called to Order at 7:00 PM.


BoD Members:  Chris Crouse, Annie Hensley, Kevin Hensley, Susan Warren, John Stinson, FJ Hale, Cindy Meadows, Nola Adler, Rusty Bishop, Alan Weyman,

Guests:   Ken Catlett, Phil Beck, Jerry Billingsley, Bessie Bettis. Dewey Compton.

Treasurer’s Report: – Chair Annie Hensley reported the Carters Bank and Trust checking account has $157,694.97, the Merrill Edge investment account has $168,280.47.  A motion was made, seconded and passed without dissent to accept the report. 

Old Business

Minutes:  Approval of the Minutes from the June 13th Board meeting were presented and passed without dissent after a motion, that was seconded.

Committee Reports

Appearance and Beautification

Chair Chip Overton was not present.  As always, thanks to all those who help by picking up litter around their properties and on the roads.

Architectural Committee Report

Chair Kevin Hensley reported that there was one request submitted (a detached garage on Briarfield Road) for approval and it was approved.   No other requests are currently under review and no issues or complaints are currently being investigated. 


Chair FJ Hale presented a Revised 8.8.17 Aviation Committee document.  The discussion and action of this document will be tabled until the next Board meeting.

Common Areas and Facilities

Chair Alan Weyman had nothing to report.

Deer Control

Chair Scott Diamond was not present.

Roads and Maintenance

Co-Chair Kent Galvin handed in his report for the past two months, which included:  June – Nothing significant to report.  July – On July 17th, authorization was given to Donald Wall to take down a dangerous tree on Merifield Drive across from the tennis courts.

Planned Actions – 1) Continue to remove the overhanging of limbs on Lakepoint Drive; 2) Approved Lanco Paving to tentatively start paving sometime in September, 2017.  In regards to this action, the issue of the cost difference between paving and slurry pavement was presented again, but the Board was reminded that paving and slurry paving is just as much due to the preparation involved in this process


Chair David Hammer reported that on June 25, 2017, Mike Chandler reported that a spare tire from his utility trailer was stolen sometime between June 15 – 22, 2017.


Welcoming / Email

Chair Cindy Meadows had nothing to report at this time.


Chair Susan Warren had nothing to report at this time.


Chair Susan Warren had nothing to report at this time.

New Business

Stop Sign at Merifield:  Ken Catlett reported that the movement of the stop sign is creating a hazardous situation for long trailers, boats, etc.  He wanted the Board to consider moving the sign back where it was.  It was decided to table this issue until the next Board meeting and discuss further with both Kent Galvin and Mike Gupton (Roads and Maintenance Committee) who were not present at the meeting.

Park CommitteeCindy Meadows, Susan Warren and Kim Fuller will meet soon to discuss the needs of the playground at the Park and bring to the Board at a later date. 

Annual Meeting:  Reminder: The Annual Meeting is confirmed for Saturday, October 14th at 12:00 Noon at the Park.

The meeting adjourned at 7:45 PM.