Board Meeting, 6-9-2015

MERIFIELD ACRES LANDOWNERS’ ASSOCIATION
June 9, 2015
BOARD OF DIRECTORS’ MEETING MINUTES

The meeting was called to order at 7:00 PM.

Attendees: BoD Members: Chris Crouse, Annie Hensley, Susan Warren, Cindy Meadows, Dewitt VanArsdale, Butch Cheatham, Scott Jeffrey, David Hammer, Kevin Hensley, Clinton Dalton, Mike Gupton, Allen Weyman, F.J. Hale, Carolyn Ferguson, Mike Compton

Guests: Ken Catlett, Joe Dehorty, Nola Adler, John Stinson, Andy Ferguson

Meeting Minutes: The minutes from the April 14, 2015 Board meeting (posted on www.MerifieldAcres.org) were passed without dissent after a motion that was seconded.

Treasurer’s Report: Chair Annie Hensley reported the Bank of America checking account has $89,405.70 and the Merrill Edge account has a balance of $142,325.40. The P&L Statement was also provided. A motion was made, seconded and passed 0without dissent to accept the report.

Old Business

Tennis Court: Chris Crouse presented a rough estimate of $2,000 to repair and paint the tennis court provided by Tammy Bradshaw. This is based on two people at $15.00 per hour. Joe Dehorty and Butch Cheatham volunteered to oversee and supervise the project. There was a motion to have Andy Ferguson draw up an official agreement that will be a legal binding document. The motion was seconded and passed without dissent.

COMMITTEE REPORTS

Appearance and Beautification - Chair Butch Cheatham had nothing to report.

Architectural - No issues or complaints are currently being investigated by the Committee at this time.

Kevin reported that the new roof on the barn looks great. There was discussion about the barn needing to be pressure washed and then repaired and painted. Kevin volunteered to provide the water pressure system on site with a few volunteers to assist in the work. This will be done after the 4th of July. The Board also discussed that if the painters doing the tennis court do a good job, then we will approach them to ask for an estimate for the repair and painting that also needs to be done on the barn. There was a unanimous vote with 12 yes and 2 no to proceed with the additional work that needs to be done on the barn.

Aviation - Chair FJ Hale reported that the runway looks good. He also raised the issue from the “Foot Property” to get a lien on the property to retrieve legal fees that were incurred.

Deer Control - Nothing to report.

Roads and Maintenance – Chair Mike Gupton reported that the pipes need to be cleaned and mentioned that the fire department might be willing to do it. He will contact them and report back at the next meeting. He also mentioned that Mike Hite has one more year on his contract.

Common Area and Facilities – Chair Jim Monaco was not present. Allen Weyman reported that the port-a-potty should be changed in the current contract to round up to the nearest $5.00. There was a motion and was passed to amend the current contract to state the change.

Security – Chair David Hammer reported there was an accident at the entrance to Merifield. On April 5, 2015, Security received a phone call that someone hit and dislodged several of the railroad timbers at the entrance. It was determined that a resident hit the timbers. There was minor damage to the timbers, reflectors and rebar anchor studs. Repairs were made and the timbers were reset.

Welcoming – Nothing to Report.

Directory – Nola Adler volunteered to maintain the directory and keep it current and up to date.

Email - Cindy reported that we still need a volunteer to fill the website position on the Board in order to enhance communication further.

New Business

Board Members Terms: There was discussion regarding the Board members terms that will expire in September, 2015. They are Nola Adler (already resigned), Chris Crouse, Clinton Dalton, Mike Gupton, Bill Smith and John Stinson. Susan Warren agreed to call Bill Smith to see if he would like to extend his term on the Board. The others will need to give Susan their bio if they are planning to renew their term.

The meeting adjourned at 8:10 PM.

NEW POSITIONS:

IF YOU ARE INTERESTED IN SERVING ON THE BOARD OF DIRECTORS OR AS A COMMITTEE MEMBER, PLEASE

RESPOND ASAP SO WE CAN INCLUDE YOU ON THE BALLOT.