Board Meeting, 12-8-2015

Merifield Acres Landowners' Association
December 8, 2015
Board of Directors’ Meeting Minutes


The meeting was Called to Order at 7:00 PM.

Attendees: BoD Members: Rick Baldwin, Butch Cheatham, Chris Crouse, Carolyn Ferguson, Andy Ferguson,Mike Gupton, Annie Hensley, Kevin Hensley, Cindy Meadows, John Stinson, Dewitt Vanarsdale, Susan Warren, Paul Starzynski, Emily Howie, David Hammer, Kent Galvin.

Guests: Ken Catlett, Andy Ferguson, Sambo Lewis, Hal Norman, Lynn Evans, Pam Evans

Approval of Minutes from the Annual Meeting on September 26, 2015 (posted on www.MerifieldAcres.org) was passed without dissent after a motion that was seconded.

Treasurer's Report: - Chair Annie Hensley reported the Bank of America checking account has $76,807.95, the Merrill Edge investment account has $143,755.75, and also provided the latest P&L statement. A motion was made, seconded and passed without dissent to accept the report.

Old Business

President's Comments – President Butch Cheatham reported that there was a new door put on the tennis court. Kevin Hensley reported that, in addition, some hardware had to be replaced and some painting was required for the fence. All agreed it looked very nice. The Maintenance Contract with Mike Hite was renewed.

Committee Reports

Appearance and Beautification

Chair Chip Overton was not present but there was a positive comment on the Christmas lights at the entrance and how nice they looked.

Architectural Committee Report

Chair Kevin Hensley had nothing to report.

Aviation

Chair FJ Hale was not present and did not provide a report.

Common Areas and Facilities

Chair Alan Weyman was not present and did not provide a report.

Deer Control

Chair Scott Diamond was not present and did not provide a report.

Roads and Maintenance

Chair Mike Gupton had nothing to report.

Security

Chair David Hammer reported a stolen car incident when a resident reported a car was left running at Oak Park. The sheriff’s office was notified by the owner of the vehicle and the suspect was apprehended. There was also a construction sign from Steve Storm Construction at the construction site on Lewis Road that was stolen. No further action needed on either incident.

Communication

Welcoming / Email

Chair Cindy Meadows asked to be notified when there are new residents moving into Merrifield, so that she can welcome them and include them in the MALA newsletter email list.

Directory

Acting Chair Nola Adler was not present.

Website

Chair Susan Warren has an action item to contact Hal Norman who has graciously offered to assist in getting the website current and then she will manage it once they have their initial meeting.

New Business

President Butch Cheatham suggested we send a letter to the residents asking for their help in identifying trees endangering our roads, speeders, and litterers so that we can better manage those issues.

Adjournment was at 8:00 PM.