Board Minutes, 1-8-2013, Special

Merifield Acres Landowners' Association, Jan. 8, 2013 Special Board of Directors’ Meeting Minutes

 

The special meeting was called to order at 7:00 PM

to discuss the language to put into the assessment letters for MF1 & 8A, as well as the letter for everyone’s assessment requesting more money be donated to help with road expenses.

 

Attendees:

Nola Adler, Rick Baldwin, Phil Beck, Butch Cheatham, Chris Crouse, Clint Dalton, Mike Gupton, FJ Hale, David Hammer, Darlene Hammer, Annie Hensley, Kevin Hensley, Scott Jeffrey, Bill Smith, John Stinson, Dewitt Vanarsdale

 

Old Business

President's Comments – Chris Crouse asked Security Chair David Hammer about the newspaper reports of the break-ins in Merifield.  David said when he finally tracked down someone in the Sheriff’s office who could speak to that, the actual location of the break-ins was somewhere else, not in Merifield.  Either the newspaper or the cops got it wrong.

 

Open Forum

Rick Baldwin said in light of concerns about security in the community, he would be happy to donate some old equipment to establish cameras and monitoring at the entrance.  It would only cost the community the electricity to run the cameras.  His offer was discussed and accepted.

 

Mike Gupton mentioned he’d been in contact with Sambo Lewis about the road damages from the logging and would be sending Sambo some pictures at Sambo’s request.  Chris Crouse said he would ask Sambo about removing the pile of tires at the site of the clear cutting, as those should be disposed of.

 

New Business

The assessment letter committee presented to the board samples of existing invoices and proposed updates to MF1 & 8A.  After discussion some minor changes were recommended, and the committee agreed to forward those changes to Joyce Woodfin for processing the updates and creating the invoices.  Invoices for the entire community were scheduled to be folded and mailed the following Sunday, 1-13-13.  Discussions and revisions were also made to the letter to be enclosed with every invoice.  That letter highlighted some of the activities over the past year and asked for additional contributions.

 

Adjournment was at 8:00 PM.